2025 SHRM Indiana Conference FAQs

GENERAL INFORMATION

TRAVEL & PARKING

ACCESSIBILITY & ACCOMMODATIONS

FOOD & BEVERAGE

VOLUNTEERING

SPECIAL ROOMS & NEEDS

CERTIFICATION & CONTINUING EDUCATION

🧭 GENERAL INFORMATION

Is there a dress code for the conference?

We encourage attendees to wear what makes them feel comfortable and confident throughout the day. There’s no formal dress code in place, so whether you’re in slacks, jeans, a blazer, or your favorite sneakers, you’ll fit right in. Just aim for attire that’s appropriate and allows you to fully enjoy sessions, networking, and walking throughout the venue. Remember that meeting rooms tend to be well air conditioned so we recommend layers.

Where can I find agenda information?

Be sure you have downloaded the Whova mobile app on your smart device–using the same email address that you used to register for the conference–to help plan your conference schedule. In our attempt to be as green as possible, there won’t be physical copies of the agenda at this year’s conference. Please refer to your Whova conference app for selecting which sessions you plan to attend and to see the latest agenda updates.  Personal selection in the app does not guarantee a seat in that session.  Seats are first come, first served.

You may also access the web version of the conference agenda at https://hrindianashrm.org/agenda.

Where is the registration desk located?

You can find the registration desk (where attendees may check in upon arrival) on the first floor of the Indiana Convention Center in the ICC Wabash East Corridor

Is there a hashtag? 

We encourage posting and sharing at the conference! Please tag our SHRM Indiana profiles in your social media posts about the conference (so we can like and reshare your posts–see the below handles and links!) and use the hashtag #HRIndiana.

LinkedIn: HR Indiana SHRM

Twitter: HR Indiana SHRM

Facebook: HR Indiana SHRM

Instagram: HR Indiana SHRM

Where can I find the lost and found? 

Please check with the Westin and/or Indiana Convention Center directly for assistance with lost items. 


Where can I access floor maps of the event venues in order to become familiar with room locations? 

Within our “SHRM Indiana Annual Conference 2025” event in the Whova app, look for the floor map-related buttons in the “Additional Resources” section of our event on the “Home” screen of the app.

Additionally, there will be signage throughout the conference venues to help you.

What should I do if I miss a session I really wanted to attend?

If you are a registered attendee with access to the conference event via the Whova app, then you may find slide decks and/or PDF worksheets available in the session profiles.  These are available if the speaker elected to share them. 

How do I connect with other attendees or speakers?

Please feel free to connect with other attendees and speakers via the Whova app for messaging, scheduling meetups, or scanning digital business cards. 

You can also connect to your local HR chapter’s group chat to stay informed about local meetups and announcements (see how-to guide).

By adding your event-specific interests and areas of focus to your Whova profile, you make it easier for other attendees to find and connect with you (see how-to guide).

What are the hours for the bookstore?

• Monday, August 18, 7:30am – 4:30pm
• Tuesday, August 18, 7:30am – 5:45pm
• Wednesday, August 19, 7:30am – 12pm

Does the bookstore accept CashApp, Venmo, Zelle, or PayPal?

No – Only credit cards are accepted for payment at the bookstore.

Are networking opportunities and social events a part of Conference?

Yes, for no additional charge, please join us during these events:

• Day 1 [Monday] night welcome reception — “HR in the City” (4 – 6pm), located in The Westin Ballroom on the 2nd floor. 
• Day 2 [Tuesday] evening event – “Salt, Lime and Networking Time!” (5:30 – 7pm), located in The Westin Overlook on the 2nd floor. 

There are also opportunities to connect with attendees and sponsors during breakfast and lunch in our Hospitality HQ area located in Hall D.

Are there opportunities for complimentary headshots?

Yes, we will have complimentary headshots available in the Wabash corridor outside Hall D provided by popcam.

• Monday, August 18th from 7:30 a.m. – 4:15 p.m.
• Tuesday, August 19th from 7:30 a.m. – 5:45 p.m.
• Wednesday, August 20th from 7:30 a.m. – 12:30 p.m.

Is there a community focused cause or collection SHRM Indiana is supporting this year?

Yes, the State Council of SHRM Indiana is committed to our mission of “Support. Connect. Engage.” and we are pleased to partner with the American Red Cross to host a blood drive on Tuesday, August 19, 12:00 p.m. – 6:00 p.m. in the Westin, Senate rooms. Register at https://www.redcrossblood.org/give.html/drive-results?zipSponsor=HRINDIANASHRM

NOTE: In previous years, SHRM Indiana has partnered with JAG, HVAF, and Dress for Success during the annual conference.

🚗 TRAVEL & PARKING

• Overnight Attendees

1. 1. • Westin- valet or self parking 
        • PRO TIP:  Overnight hotel guests are guaranteed a parking space at the Westin.  Be sure to tell the valet attendants you are staying overnight even if the garage signs say they are full!  
   2. Commuting Attendees
      • Plaza Park Garage – 109 S Capitol Ave 
      • World of Wonders – 130 S Illinois Street
      • Westin Garage – self parking 
      • Westin Valet 
   3.  Advance Parking Reservation
      • SpotHero
      • Indianapolis Event Parking

• Resources 

1. • Visit the DowntownIndy.org parking website for more parking options: Parking | Explore | Downtown Indianapolis

 

♿ ACCESSIBILITY & ACCOMMODATIONS

 Where can I find accessibility and accommodation information? 

Learn more about the Westin and Indiana Convention Center here:

• The Westin Indianapolis
• Indiana Convention Center

For additional information about the physical features of accessible rooms, common areas, or special services relating to a specific disability, contact the Westin at 1-800-228-3000.

Additionally, when reasonable, the SHRM Indiana Conference will provide accommodations when we become aware of a request.  To make an accommodation request or if you have an inquiry around reasonable accessibility – please email Admin@HRIndianaSHRM.org.  Upon receiving a request, the SHRM Indiana Conference team will work with you toward finding the right solutions for you to have access.  Note – please allow for reasonable lead time for any accommodation request. 

☕ FOOD & BEVERAGE

What meals are included?

• Breakfast, coffee, and juice: Served daily in Hospitality HQ- ICC Hall D
  • Mon: Served from 7:30 a.m. – 9:00 a.m. 
  • Tues: Served from 7:30 a.m. – 9:00 a.m. 
  • Wed: Served from 7:30 a.m. – 8:30 a.m.
• Networking Lunch: Buffet lunch served in Hospitality HQ- ICC Hall D
  • Mon: Served from 12:30 p.m. – 1:30 p.m. 
  • Tues: Served from 12:45 p.m. – 1:45 p.m. 

*Use this time to eat and visit sponsors!

• Mealtimes are built into the session agenda in the Whova app, as well, where you may add them to your personalized schedule.

What if I have dietary restrictions?

If you noted a special dietary need during registration, pick up your dietary card at check-in and present it to staff during meals.

Are there any grab and go options for food?

Yes! ICC has a grab and go cart with snacks and sodas located in the Wabash Corridor that will be open from 8:00 a.m. – 4:30 p.m. on Monday and Tuesday, and 8:00 a.m. – 2:00 p.m. on Wednesday. 

🧑‍🤝‍🧑 VOLUNTEERING

I signed up to volunteer—where do I check in?

Check your volunteer-specific email and stop by the Volunteer Desk, located in the Wabash East corridor at the Indiana Convention Center across from Room 109.


Can I still sign up to volunteer?

Yes—volunteer slots are open to registered attendees. Most shifts are short and flexible. Complete two shifts and receive a limited-edition SHRM Indiana t-shirt!

To sign up, email volunteers@hrindianashrm.org for the SignUp Genius link.

👩‍🍼 SPECIAL ROOMS & NEEDS

Where can I find the Mother’s Room? 

The Mother’s Room will be located in the established ICC Mother’s  room located outside Hall E throughout the conference. The location is labeled on the floor plans in the Whova app, or you can also visit the SHRM Indiana Information desk to be pointed in the right direction. 

📜 CERTIFICATION & CONTINUING EDUCATION

How many certification credits are available?

• SHRM: 18 total credits with one universal code

• HRCI: 7 Business credits with individual session codes.  General or concurrent sessions that are not HRCI pre-approved can be submitted to HRCI for PHR or SPHR general recertification credits, but they have to go through the HRCI approval process.

Where can I find the certification codes?

About a week or so after the conclusion of the conference, you will be able to find a PDF titled “Certification Codes” in the Whova app under “Documents” > “Additional Resources.”

Want early access? Complete the post-conference survey (released on the final day) for instant access to codes.