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Staff Recruitment Specialist

Indiana MENTOR is seeking an Office Coordinator for our New Castle office. We offer a supportive team environment, career advancement opportunities, and a family-oriented culture to complement our benefits package.




The Office Coordinator is responsible to provide administrative and support services for a regional office.


Duties include; but are not limited to, the following:

  • Responsible for general administrative or clerical support, reception, data collection
  • Effectively interact with staff to answer questions and assist them in any way possible
  • Screening applications using an online tracking system, Taleo
  • Responsible for processing activity including purchasing, accounts payable, accounts receivable, payroll and information technology
  • Processing billing and payroll
  • Submitting candidates for background checks
  • Conducting reference checks
  • Preparing offer letters
  • Teaching basic orientation
  • Answering telephones and greeting visitors
  • Preparing correspondence
  • Providing data entry support
  • Scheduling meetings as well as assisting in the set up and tear down of meetings
  • Ordering office and medical supplies
  • Preparing and distributing mail
  • Overseeing a database by data entering and filing documentation for client and mentor files.
  • Processing invoices and reimbursements as assigned
  • Maintaining a well-organized clutter free office and maintaining all office equipment
  • Provide support to Area Director, Program Directors and Program Supervisors
  • Various project based work
  • Other duties as assigned


  • Associates degree in related field preferred with two years of administrative experience preferred.
  • Proficiency in accounting, intermediate to advanced computer skills and applications preferred.
  • Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds office frequently, and/or a negligible amount of force constantly to move objects.

Indiana MENTOR offers a comprehensive benefits package:

  • Medical
  • Dental
  • Vision
  • 401K
  • Generous Paid Time Off  & Holiday Pay

We also support the non-traditional benefits of:              

  • One of the largest national networks of human service providers
  • Opportunities for advancement both locally and nationally
  • Flexible Spending
  • Short Term Disability
  • Mileage reimbursement
  • Access to employee discounts with various vendors


We have a great work environment and you’ll be surrounded by a strong and supportive team of peers, leaders and colleagues. Indiana MENTOR is a partner of The MENTOR Network. Founded in 1980, The MENTOR Network is a national network of local human service providers offering quality, community-based services. With approximately 30,000 employees serving 26,000 consumers in 35 states, you’ll have career opportunities from coast to coast. When you join The MENTOR Network, you’ll make a difference every day and help to provide quality of life enhancing services to individuals across the country.


Come join our team of dedicated and caring professionals. Apply Today!






Company Name:
Indiana MENTOR

Company Location:
New Castle, IN

Job Type:

Work Location:

How to Apply:

To apply for this position, please send an email to and include a resume and cover letter.